7 Ways HRIS Helps the Onboarding Process
Onboarding new employees is an important process that no company should ignore. Proper onboarding ensures that the employee will be oriented properly on his/her tasks and responsibilities. The onboarding process also makes it easier for the employee to get accustomed to his/her surroundings, including the people that the employee would have to work and get along with. And yet implementing a good employee onboarding procedure can be one of the most meticulous tasks for HR, considering the tracking, paperwork, and administration involved. Onboarding employees is indeed one of the most meticulous tasks that HR professionals need to accomplish, and it can also be very stressful. By using a Human Resource Management Information System (HRIS) such as the Everything at Work HR Management System, the entire onboarding process has become easier, and more manageable. Here are some of the many ways implementing a Human Resource Management Information System improves the onboarding process:
- Better information security.
The personal information of new hires must be kept confidential at all times for safety purposes, and especially in compliance with the Data Privacy Act. Using a Human Resource Management System will assure companies of much better information security in so many ways. It allows you to use passwords, encryption, and other software security measures to successfully limit the people who could view the confidential data of your employees.
- It helps your company fulfill its environmental duties by going paperless.
Nowadays, we must try our best to preserve the trees in order to lessen or withstand climate change. Thus, going paperless is an initiative that all companies must try to achieve. With the help of an online Human Capital Management System, your company can easily comply with its green commitments. The entire employee onboarding process can be done electronically or online, eliminating or minimizing the need for completing or printing out paper-based forms.
- It reduces onboarding-related costs.
Aside from saving-up on ink, paper, and other printing-related costs, using a Human Resource Information System for the onboarding process also helps companies limit the need to buy office supplies. You can easily cut down on buying folders, pens, clips, paper storage bins, and many other office supplies. The HR Management System will also help maximize the productivity of your HR Department since they can do things more efficiently and will be able to handle a larger number of employees.
- It’s easier to monitor the compliance rate of employees.
Tracking the requirements of new hires is one of the most challenging parts of onboarding. If you would do it manually, you’ll be required to call, or even send several text messages and emails to the new hires to remind them about their requirements and other updates. A good HRIS allows you to track the compliance rate of employees without any hassle. You can enumerate the requirements in the system as well as include deadlines for all tasks. The new hires could easily upload the requirements using the HRIS, while you can view the percentage of their compliance.
- It helps engage new hires in the onboarding process.
A paperless onboarding process offers new hires the privilege to watch training videos, learn about the company history, and fill out forms without feeling time-pressured or intimidated. Using an HRIS is also more engaging for new hires because companies can be more creative in providing relevant information about the company.
- It allows you to upload company details, rules, and policies for reference.
As mentioned earlier, the HRIS allows users to upload a wide variety of files. Hence, companies can also upload relevant and frequently asked company information for the reference of new hires. This way, you can limit the need for new hires to ask the HR personnel about rules and typical questions about the organization.
- It allows companies to automate the majority of the onboarding process.
One of the best features of an HRIS is automation. It allows companies to automatically send emails and notifications to new hires, especially when reminding each employee about his/her requirements.
To wrap it off, an HRIS is truly a great tool for a more organized, a more engaging, and optimized onboarding process. If you are still living in the stone age, it’s time to embrace the future by implementing an effective Human Resource Information System for your company.